/gov · Why switch · Side-by-side ROI
Model what the switch could cost — and where the savings come from
Plug in your voucher count, current PHA-Web spend, and your own penalty-exposure assumption. We model three scenarios from your inputs: status quo, year-one side-by-side, and post-cutover. Numbers are deterministic — the same inputs always produce the same estimate.
Illustrative estimate from your inputs — not a guarantee or promise of results. Figures depend entirely on the assumptions you enter.
Agency size
Drives our pricing tier automatically.
Total Section 8 vouchers your agency administers.
Excludes vouchered units — only physical units you operate as landlord.
Your current PHA-Web spend
What you pay today.
Public PHA-Web pricing varies $15–40 per voucher per year for HCV (industry benchmark, illustrative). Most mid-PHAs land $1,800–$3,500/mo all-in. Check your invoice.
Inspections module, training credits, premium support, custom report dev.
Operational reality
Where the real savings come from.
Your own assumption for HUD audit findings, SEMAP-score deductions, late FDS, IRS penalty, HOTMA non-compliance if everything stays manual until year-end. Enter a figure you can defend.
Hours your finance team works over 40 in Sep–Nov preparing for the year-end audit. Continuous audit is designed to cut this overtime by catching issues in-period rather than at year-end.
Average fully-loaded cost per hour of accounting / compliance staff.
Deal structure
Optional pricing-model scenarios to explore.
- PHA-Web subscription + add-ons$34.7K
- Full penalty exposure (uncaught)$85.0K
- Year-end audit overtime (480 hrs × $58 × 1.5)$41.8K
- PHA-Web (still running)$34.7K
- Ledger Copilot base$7.2K
- Residual penalty exposure (modeled uncaught)$12.8K
- Reduced audit overtime$11.7K
- Ledger Copilot (full platform)$7.2K
- Residual penalty exposure$12.8K
- Reduced audit overtime$11.7K
Illustrative estimate from your inputs — not a guarantee or promise of results.
These are the modeling assumptions behind the estimate above. The figures this page shows are an illustrative estimate from your inputs — not a guarantee or promise of results.
- • Penalty catch rate (model assumption): the model assumes 85% of the exposure you enter is caught in-period by continuous AI audit (vs. uncaught till year-end). Actual results vary by agency.
- • Audit overtime reduction (model assumption): the model assumes 72% of year-end OT hours are eliminated. Continuous audit is designed to catch issues in-period rather than at year-end.
- • Overtime cost: hours × hourly rate × 1.5 (federal OT multiplier).
- • PHA-Web baseline: published $15–40/voucher/yr for HCV; full-platform contracts $50K–$200K+ annually (industry benchmark, illustrative). Adjust to your actual invoice.
- • Our tier auto-selection: based on total units + vouchers. SMB < 500 → $299/mo. Mid 500–2K → $599. Enterprise 2K–5K → $1,299. Large PHA > 5K → $1,499. (List pricing for tier scenarios; talk to us for actual terms.)
- • Performance-pricing scenario: models a reduced base with a usage-linked component. Illustrative pricing scenario only — talk to us for actual terms.
- • Reference scenario: models a reduced rate for early reference customers. Illustrative pricing scenario only — talk to us for actual terms.
- • Side-by-side year: PHA-Web continues running. The model adds our cost and applies the penalty + audit assumptions above. Recommended starting structure.
- • Cutover year: PHA-Web sunset. Only our cost remains in the model. We compute and validate only — we never file to HUD on your behalf.